Reservations

Non-Academic Events/General Events:

Classroom Scheduling invites you to help pilot 25Live, our new on-line classroom reservation system for non-academic events. Alternatively, you may use our traditional schedule request process described below.

To reserve a room, please complete the following steps:

Step 1.

To help determine which room best suits your event needs, please visit the Classroom Features page, which includes room locations and attribute information.

Step 2.

After selecting a room(s) please visit the Classroom Availability site to verify the room's availability. (Please note: The shaded time slots indicate that the room is not available):

Step 3.

Once you have verified the availability of the room, please complete the room reservation request form and fax it to (415) 514-3735 or send as an attachment in an e-mail to Sally Huey-Lee at Sally.Huey-Lee@ucsf.edu.

(Please complete the form in its entirety to avoid delays in processing your request).

All request are processed on a first-come first-served basis. Please wait for an email confirmation to finalize your request.

Modification or Cancellation of Classroom Reservation
To modify or cancel your classroom reservation, please reply to the confirmation e-mail you will receive when the event is confirmed. If your reservation involves multiple dates, please be clear regarding which dates are to be affected.

Academic Events (Quarterly Courses, Mid-Term Exams, Final Exams, and New Student Orientation):

To reserve a room, please complete the following steps:

Step 1.

Submit your Room Reservation Request Form to Classroom Scheduling by the established quarterly deadlines. Please note: Quarterly Courses are courses that are listed on the UCSF Course Catalog.

Courses are scheduled on quarterly basis per University Administrative and Academic Calendar.

All scheduling is processed and confirmed on an academic quarterly basis. A separate request will need to be submitted for courses that hold sessions in two different quarters (i.e. courses that overlap two quarters). We confirm any event, including academic courses, beyond the deadline dates that apply to each future quarter. Courses that overlap with the following quarter may end up with different room assignments for each quarter.

Step 2.

Classroom Scheduling will return a draft copy of your assignments to you prior to finalization of the assignments. Please do not distribute the draft assignments to the instructors until the assignments are final. The Scheduler will contact you to notify you of finalization of the process.

Grand Rounds:

To reserve a room, please complete the following steps:

Step 1.

Submit a Room Reservation Request Form to Classroom Scheduling located in the Medical Sciences Building, room SB 43. You may submit the form by fax at (415) 502-3735 or by campus mail at Box 0702.

Please note:
Grand Rounds are scheduled on quarterly basis per University Administrative and Academic Calendar. Scheduling of Grand Round will follow the completion of UCSF Quarterly Courses. Classroom Scheduling will try to keep Grand Rounds in the same room location for each quarter, however, depending on the pattern of courses offered, a change of room assignment(s) may be unavoidable.

Links to Reserving Other Rooms on Campus

• Computer Labs
• Library (Parnassus)
• Special Use Areas
• Faculty Alumni House (Parnassus)
• Center for Health and Community Laurel Heights Conference Rooms
• Mission Bay Conference Rooms (Genentech Hall Calendar)
• Mission Bay Conference Rooms (Rock Hall Calendar)
• Millberry Union Conference Services
• Golden Gate Room
• Building 19B - Genetics, Development and Behavioral Sciences Building
• QB3 Scheduling