Class Capture

What is class capture?

Class capture – sometimes referred to as content capture, lecture capture, or course capture – is a system for recording ("capturing") classroom-based presentations and sharing them on the internet.

All aspects of the presentation are captured, including the presenter (via video camera), the presenter's voice, the computer screen, and any computer audio. (Please note: We make an effort to avoid recording the audience, due to privacy concerns.)

We provide both a live option, which enables viewers to watch the presentation as it happens, and an on-demand option, which enables viewers to watch the presentation at a later date, at their convenience. By default, all of our live presentations are converted to on-demand presentations once the event has concluded.

Class capture at UCSF is focused primarily on academic presentations, and can be easily incorporated into any Moodle (CLE) course. The Schools of Medicine, Nursing, Pharmacy, and Dentistry all use class capture regularly.

We also provide capture services for special events, grand rounds, journal clubs, and the UCSF Medical Center. In the first two years of our capture service, we captured over 3,800 events, with over 125,000 views. The number of captures is growing substantially each year.

Secure

All presentations are restricted to the UCSF community via UCSF's MyAccess login system, although presentations can be opened to the general public, if desired.​

For added security, there is purposely no 'home' page for UCSF captures, and therefore no way to browse the entire UCSF catalog of recordings; presentations can only be accessed via the direct URL. ETS does not advertise or distribute presentation URLs unless requested directly by the client – we leave the distribution of the URL to the discretion of the client.

Presentations are not listed in search engines, such as Google and Bing.

Automated

ETS has strived to make the class capture process as automated and hands-off as possible. Once the capture has been scheduled, the recording will start and stop at the scheduled times; the presenter will not need to start or stop the recording. The presenter and anything displayed on the projector screen during that time will be recorded. For convenience, lecture capture controls are available at the lectern in the classroom, enabling a presenter to pause or stop the recording if desired.

A typical presentation workflow is: the presenter arrives in the classroom, sets up their slides (using either their personal laptop or the room's built-in Mac), turns on the microphone (if needed), then begins their presentation.

If you have configured your Moodle (CLE) course to use our RSS feed, a link to each recorded presentation will automatically appear in the course. Simply set up the RSS feed at the beginning of the academic quarter, and you won't need to touch it again!

Frequently asked questions

 

Where is class capture available?

Building Capacity Type Microphones
Clinical Sciences
C-701 169 Lecture Lectern mic, wireless mics
Health Sciences West
HSW-300 200 Lecture Lectern mic, wireless mics
HSW-301 200 Lecture Lectern mic, wireless mics
HSW-302 154 Lecture Lectern mic, wireless mics
HSW-303 154 Lecture Lectern mic, wireless mics
Library
CL-220 (can be expanded to include CL-223) 24 Seminar Table-top conference mics
CL-221 (can be expanded to include CL-222) 24 Seminar Table-top conference mics
Medical Sciences
Cole Hall 378 Lecture Lectern mic, wireless mics
S-161 20 Conference Table-top conference mics
S-214 100 Lecture Lectern mic, wireless mics
Nursing
N-217 108 Lecture Lectern mic, wireless mics
N-225 180 Lecture Lectern mic, wireless mics
N-517 60 Classroom Ceiling-mounted mic
N-721 60 Lecture Ceiling-mounted mic
N-729 63 Lecture Ceiling-mounted mic
University Hall
Toland Hall 132 Lecture Lectern mic, wireless mics
Genentech Hall
Byers Auditorium 261 Lecture Lectern mic, wireless mics
GEN-N114 80 Lecture Lectern mic, wireless mics
Helen Diller Family Cancer Research Building
HD-160 80 Lecture Lectern mic, wireless mics
Rock Hall
Rock Hall Auditorium 75 Lecture Lectern mic, wireless mics
Mt. Zion Medical Center
Herbst Hall Auditorium 75 Lecture Lectern mic

 

How much does it cost?

Class capture is free for regularly scheduled and numbered UCSF courses.  Events are billed at $78 per hour, which includes scheduling, set-up and data storage for one year. Note: either capture or video conferencing is provided free for academic, numbered courses ... not both. Presentation editing is available for an hourly fee, with a 30-minute minimum (see re-charge rates).

Are there any special requirements for viewing a presentation?

ETS uses the Mediasite lecture capture system, which works in every major browser (Chrome, Firefox, Internet Explorer, Safari), on both Windows and Mac OS X computers.

Please note that the free Microsoft Silverlight plugin is required on desktop computers. ETS has worked with UCSF IT to ensure Silverlight is part of the standard desktop image. Most UCSF-issued computers should already have Silverlight installed.

Mediasite presentations can also be viewed on Apple, Android and Blackberry mobile devices (iPhones and iPod Touch devices require the free Mediasite app).

How do I request class capture?

Class capture is booked via the classroom scheduling system. To record your event, simply add class capture to your room reservation. Contact Noel Baronia (noel.baronia@ucsf.edu, x6-4310) or Sally Huey-Lee (sally.huey-lee@ucsf.edu,6-4436) to learn more about your options or to confirm your reservation.

Do I need training to use class capture?

No training is required. We have strived to make the class capture system as hands-off as possible.

However, we want you to be comfortable in our rooms – and for your event to be a success – so all first-time capture clients receive a complimentary 15-minute walkthrough prior to the start of the event. We will show you how to use the room, and will describe the ins and outs of using our capture system. Afterward, ongoing technical support is available at an hourly rate. Please contact our front desk if you'd like more information.

What is automatically covered when I request capture?

By default, each recording includes the presenter (via video camera), the presenter's voice (via microphone), the computer screen and audio.

The default capture settings do not include live web streaming; if you would like the presentation to be shown in real-time on the internet, please request the 'live' option when booking your event.

We can also generate MP3 audio (aka 'podcast') files, please request the 'MP3' option when booking your event.

If you would like your event to be publicly accessible, please request the 'make public' option when booking your event. If you do not request the 'make public' option, your presentation can only be viewed by UCSF community members possessing valid MyAccess credentials (faculty, staff, students, and some affiliates).

What if there is more than one presenter?

There are additional wireless microphones available in case your presentation includes more than one presenter. Some rooms have microphones built into the ceiling, eliminating the need for extra microphones. Please contact the ETS office to discuss your options.

How long can we record?

It's recommended to keep the recordings to four hours or less (longer recordings tend to have problems during playback). If you have an all-day event, please schedule the recording in chunks, such as a morning session followed by an afternoon session. Our scheduling department can help you establish the start and end times for your captures.

Can we pause a recording?

Yes, please do! Our rooms include a touchpanel at the lectern, enabling you to control various elements of the room (microphone volume, projector source, etc.). The lectern controls include 'pause' and 'stop' buttons for controlling your class capture.

For example, if there is a coffee break in the middle of your presentation, press 'pause', then press 'resume' when you're ready to resume the presentation. Similarly, if your presentation ends earlier than scheduled, press 'stop' to end your capture early.

What if I don't want to record in a classroom?

ETS has a "studio" in S-161 enabling faculty and students to record captures outside of a classroom and without an audience. This allows total control over content, format, and duration. Instructors can create short tutorials or instructional modules using screen capture software or simply record shorter presentations that can be streamed online.

ETS also provides a mobile recording option that can record in any venue, for a fee. Please contact ETS for more details.

Can presentations be embedded in our website?

ETS and the CLE have installed a Mediasite plugin for Moodle that enables faculty to embed presentations directly into their Moodle courses.

Public presentations can be displayed on any website. Contact ETS for details.

Displaying MyAccess-protected presentations on websites is a bit more difficult, and is generally discouraged.

How long are captures retained?

Our policy is to retain captures for one calendar year. Special arrangements can be made to extend the hosting period, if needed. Stirgae charges are roughly $78 per capture per additional year.

We will not delete presentations without providing the client an opportunity to extend their hosting or obtain a hard copy of the presentation.

Are there NEW Features for 2014?

We are constantly working on improving our capture services. Upcoming new features include web-based editing and improved presentation management capabilities for course administrators, including the ability to edit, rename or delete presentations.

Video Conferencing Services

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Contact Information

For all general inquires and scheduling requests, please contact us at: edtech@ucsf.edu

Tel: (415) 476-4310
Fax: (415) 514-3735

 

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