Events with 100 People or More
Requires Recovery Operations Center (ROC) approval by submitting the online ROC Meetings and Events Request Form.
Priority
ETS/Classroom Scheduling is responsible for the scheduling of events into the University’s general assignment academic rooms.
These rooms are available for academic class sessions and departmental events. They may not be used as a staging area nor for storage purposes.
Priority among these events is handled as follows:
- Quarterly courses, mid-terms, final exams and new student orientations: Requests are received approximately six months prior to the start of each respective quarter.
- Grand rounds
- Academic journal clubs, University symposia and conferences
- General meetings and events: All general meetings events are scheduled in the order received. Requests are scheduled only after all events in categories one through three have been scheduled.
Who is Eligible to Reserve a Room at UCSF?
- UCSF Departments
- Registered Campus Organizations (RCOs)
Please Note: RCOs and Approved Non-Profit and Non-University Organizations must follow special reservation policies in order to reserve a room. For some events, room usage fees may apply.
Biohazardous Materials in Classrooms
Because all laboratory biological specimens should be regarded as hazardous, and because ETS scheduling services cannot manage or enforce proper protocols for safe handling of human or animal cellular materials in UCSF general use classrooms, the use of potentially biohazardous material is restricted to a laboratory environment.
To inquire about using the Anatomy Learning Center please email [email protected] or visit the Microbiology Teaching Labs in the basement of the Ambulatory Care Center. For general safety information, please contact Environmental Health and Safety.
Scheduling Classes on Holidays
Please Note:
In observance of the winter holiday break, ETS Offices at the Mission Bay and the Parnassus campuses will be closed from Monday, December 23, 2024 through Wednesday, January 1, 2025.
Advance arrangements only: limited staff will be available for virtual support from 8 am to 5 pm on Monday, December 23, 2024, Thursday, December 26, 2024, Friday, December 27, 2024, and Monday, December 30, 2024.
ETS offices will reopen on Thursday, January 2, 2025.
The academic calendar identifies roughly one dozen UCSF-sanctioned holidays of social, cultural or political significance each year. These are days when staff are not required to work, faculty are not required to teach, and students are not required to attend. Classes or other mandatory activities should not be scheduled on holidays recognized by the University of California and reflected in the calendar.
